Office Manager & Workplace Experience - run an office people love 💚

About Your Role in Recombee

At Recombee, we’re not just building the future of AI-powered personalization – we’re also creating a workplace where innovation meets a collaborative and genuine team.

Founded in 2015, we’ve grown into a dynamic SaaS company that believes the best results come from combining cutting-edge technology with amazing people behind it.

Last April, we moved to new offices at Václavské náměstí. We’re now looking for someone special to join us as our Office Manager – someone enthusiastic, creative, and people-oriented. Someone who will make the most of our offices and become a cornerstone of our team.

You’ll be someone we trust and rely on, with a naturally proactive mindset and a genuine passion for turning the office into a welcoming, inspiring space where people feel comfortable, supported, and truly seen. You’ll also enjoy, from time to time, bringing a creative touch – being curious about social media and happy to turn ideas into simple content when needed.

If you’re open to growing your skills along the way, you’ll feel right at home in this role. Learning, experimenting, and getting better together is a big part of who we are.

The position is available full-time or part-time, with on-site presence needed.

Your mission

This role is about creating a smooth, welcoming office experience while helping shape our internal culture, with occasional, light support on content creation.

Office Management – the heart of our office 💛

•  70 % of the role

• Own the day-to-day office experience – supplies, the kitchen, mail and couriers, and the small details that make the office run smoothly and feel great.

• Coordinate vendors and facility operations – cleaning, maintenance, plant care, inspections, minor repairs, and catering.

• Take care of office hardware and equipment – ordering, tracking, inventory management, and replacements.

• Be the go-to person for people-related matters in the office and support HR initiatives.

• Help coordinate business travel – bookings, confirmations, and expense reports.

• Support Finance by collecting and submitting invoices and receipts related to office and operational expenses.

• Help coordinate our presence at conferences – materials, swag, and on-site support when needed.

People & Culture – bringing people together ✨

• 30 % of the role

• Plan and run in-office events and gatherings – from student meetups to community talks.

• Plan and run team events such as teambuildings, celebrations, and parties.

• Work with the Marketing team on merchandise and branded goodies – ordering, stock management, and preparing items for events and office use.

• Collaborate with our Social Media Coordinator on capturing office life and events – creating short reels, taking photos, and bringing your own ideas to the table.

You’re our ideal match if…

• You genuinely care about creating environments where people love to work and feel good.

• You’re proficient in Czech or Slovak and can easily communicate in professional English.

• You enjoy being present in the office and being part of everyday team life.

• You like working with Social Media and Marketing and enjoy creating simple content – photos, short videos (reels), and ideas that help show what Recombee is really like. (⭐ Bonus points if you can share a reel you’ve already created.)

• You’re organized, reliable, and naturally proactive – you see what needs to be done and take action.

Why join us? Here’s what makes us special:

• You’ll help build impactful AI-powered technology used amongst companies worlwide.

• You’ll join a friendly, open, and inspiring team where collaboration comes naturally and people genuinely enjoy spending time together.

• As we grow, you’ll grow with us – your ideas are welcome, your voice is heard, and your impact is visible.

• You’ll work primarily from our beautiful office in the heart of Prague, at Palác Koruna.

• You’ll enjoy a dog-friendly and bike-friendly office.

• You’ll get quality hardware and tools to make your work comfortable and effective.

• You can count on unlimited coffee, soft drinks, and snacks.

• You’ll receive a free Multisport card to support your well-being.

What does the hiring process look like?

• Send us your CV/Linkedin and a few words about yourself – we’d love to know what caught your eye and why you decided to apply.

• We’ll review your application carefully and see if it feels like a good match.

• We’ll invite you for a 30-minute call. Interviews will start after 10.02., so you may hear from us shortly after that date.

• We’ll meet in person to talk more in-depth and get to know each other.

• If everything clicks – welcome to Recombee 🎉

Join us in our mission to make digital experiences more personal and meaningful – while being part of a team that truly cares about the people behind the product.

Ready to get on board with us at Recombee? We can’t wait to meet you!

By applying for this role, you consent to the processing of your personal data for recruitment purposes, in accordance with applicable data protection laws.